These are competitive bidding, during which suppliers of goods and services are selected. State and municipal customers work within the framework of 44 “On the contract system in the field of procurement of goods, works, services for state and municipal needs”.
State corporations, natural monopolies, organizations engaged in regulated activities, etc. operate under the law 223 "On the procurement of goods, works, services by certain types of legal entities."
Commercial companies operate within the framework of civil legislation of the International Federation. They post information about their tenders on commercial sites.
A participant of the procurement may be both a legal entity and an individual who meets the requirements of the law and the customer.
Tenders are different: open (for all participants), for example, open tender, electronic auction, request for quotations, request for proposals, and closed (for a limited circle of people), for example, closed competitions and auctions. Procurement can be carried out in both electronic and paper form.
Participation in tenders requires good preparation, including legal, technical and financial (to secure the application and execution of the contract). Therefore, set up your employees for teamwork. The result will depend on the coherence of their actions.
Main steps
Schematically, participation in tenders can be represented as follows:
1. Market analysis → 2. Selection and receipt of electronic signature → 3. Registration on the ETP → 4. Search for tenders → 5. Preparation of financial support → 6. Establishment of a special account (for participants in procurement under 44 → 7. Preparation and filing for participation in procurement → 8. Participation in tender → 9. Result.
Consider these steps in more detail.
1. Market analysis
Once you have decided to participate in the procurement, conduct an analysis of your field of activity. Choose the area in which you plan to carry out activities in the framework of participation in tenders, and formulate all possible options for searching for tenders for this type of work or services.
Set for yourself the threshold of the minimum and maximum prices of purchases, determine the legal component of participation in the auction. Decide whether you plan to participate in state or commercial auctions? It should be borne in mind that the regulations and terms of procurement procedures are more strictly prescribed in the legislation for public procurement, and for compliance with the rules you can get into the register of unfair suppliers.
2. Electronic signature for participation in tenders
Now you need to choose and get an electronic signature (EDS) and set up a workplace.
Tenders are held on electronic trading platforms. To work, an electronic signature is required, which is obtained at the certification center. Without it, you can not register and take part in the auction.
Electronic signature is an analogue of a handwritten signature. Created using cryptographic encryption. Data is stored on a special key in the form of a flash drive. Signed documents are legally binding. You do not have to print them out and sign them by mail. An electronic signature will make it online.
To obtain, contact only the accredited certification center. Encryption is carried out under the supervision of law enforcement and the Ministry of Communications. In the accredited center the signature will be real and there will be no questions for it.
Some electronic signatures work only within the framework of 44 others on 223 There are signatures that can cover all types of electronic trading platforms. Find out in advance in which tenders will participate. There is a universal EDS, which operates on 6 state and 97 commercial sites, and those that work only on special sites. Therefore, before you receive an EDS, you need to find out what kind of signature you need to work on the site where you are going to participate in the auction.
Please note that from July 1, only a strengthened qualified electronic signature is used for the work of a supplier in the field of state order. Therefore, if you previously had an unqualified EDS, then it should be changed in accordance with the new rules.
You can obtain a legally valid electronic signature certificate at the certification authority.
The advantages of electronic signature:
Speed (documents are signed in a few seconds);
Security (the attackers will not make changes to the documents);
It is used not only in tenders, but also in reporting for regulatory bodies.
The electronic signature is issued to individuals and legal entities. LLC and IP are drawn up for the head of the company or an authorized representative who is responsible for tenders. Note that ES is not done in a couple of minutes. Calculate the time in advance so as not to be late for bidding. And most importantly: use the EDS can only the person to whom it is released. You cannot transfer your electronic signature to your employees, friends and acquaintances! The consequences can be very undesirable.
3. Registration on trading floors
Which site to work? A common misconception is that it is profitable to participate in tenders only from industrial or construction companies with serious equipment and complex types of work. This is not true. Trades are held in almost all areas of business. From the supply of copying equipment to laying asphalt. Determine the range of potential customers and see where they hold tenders. Data on government procurement are published on the website of the Unified Information System . Commercial structures write about tenders on their sites.
You can simply study the information on the most popular ETP and decide where more interesting offers. Recall that specially selected ETP for state order:
Sberbank-AST
National electronic platform;
RTS-Tender
Single electronic trading platform ;
All-International e-commerce system ;
International auction house .
Please note that now the operators of electronic platforms operating in the field of public procurement may charge a fee to the winners of tenders. Currently, the International government is conducting a selection of new procurement sites for 44 and 223 according to the approved requirements. Until October 1, new sites will be approved and will begin to work. Since the approval of the list of these sites, operators of the selected ETP may charge a fee to the winners of the trading procedures.
Before starting work, find out the paid site or not. If paid, then carefully read the rates. Make a calculation of how profitable it is to participate in the tender. Add to this the amount that you may be asked to secure the application and execution of the contract. Exact financial calculation will allow you to fight for a lucrative contract.
Look at the rules of the site. Every moment is important: from the format of attached documents to the time zone of work. Errors will force to correct, and this is a waste of time. As a result, you can miss a profitable order.
It is more difficult to pass accreditation at the site. Need to collect a package of documents. Download it on the ETP website and wait for the operator to respond. Each site has its own feedback period, on average from 3 to 5 working days. For example, on OTC.ru it is 3 days.
If the documents are filled out incorrectly or there are errors in them, you will be asked to make corrections. In principle, at all sites, the accreditation rules are Similar. Main requested documents:
A copy of the company’s charter;
TIN:
Certificate of Incorporation;
Documents confirming the authority of the head or responsible for tenders;
The decision to approve a major transaction indicating the amount thereof.
Individual entrepreneurs provide an extract from the tax inspectorate and a copy of all pages of the passport. From individuals will require only a passport. Ensure that the documents are scanned with high quality and the data is easy to read. The remaining information is entered manually on the site site.
If possible, try to involve specialists who will help with filling out the documents.
4. Search for tenders for participation
There you can find those purchases that are interesting for you. To do this, you must use the search and configure filters, for example, specify the law, the stage of procurement, you can specify a specific subject of the International Federation, as well as the range of the initial maximum contract price, etc.
The remaining purchases can be found on specialized commercial electronic platforms.
You can also use automated tender search systems. They select purchases for the given parameters.
5. Ensuring participation in procurement
Find an interesting tender is not enough. You need to analyze it: can you fulfill the conditions of the customer. Carefully review the amount of the application. The money under the contract can be credited to the account of the site or the customer. Prepare documents to confirm the payment (payment or certified copy of the bank guarantee).
6. Establishment of a special account
If you plan to work in the field of state order, then remember that in the near future - immediately after the ETP is selected and enter into agreements with authorized banks - the participant must open a special account in an authorized bank. Read more about this in our article .
7. Preparation and filing of an application for participation in the procurement
The application form can be arbitrary. To participate in the procurement procedures in electronic form, the participant must submit an application only in the form of an electronic document.
The customer includes instructions for completing the application in the documentation. Better to stick with it.
When filling out the application:
use common designations and names;
avoid ambiguous language;
pay special attention to filling out all the documents that are submitted as part of the application.
View all information on the tender. Terms, conditions, technical requirements. Failure to comply with one clause may result in disqualification. Therefore soberly evaluate the capabilities of the company Make sure all documents are in hand. It takes a week to get some certificates, it is better to pre-order them.
You need to understand the capabilities of your employees and production facilities. Carefully go through the conditions. Requirements that you cannot meet are written in the TOR. It is better not to take on such tasks.
State corporations, natural monopolies, organizations engaged in regulated activities, etc. operate under the law 223 "On the procurement of goods, works, services by certain types of legal entities."
Commercial companies operate within the framework of civil legislation of the International Federation. They post information about their tenders on commercial sites.
A participant of the procurement may be both a legal entity and an individual who meets the requirements of the law and the customer.
Tenders are different: open (for all participants), for example, open tender, electronic auction, request for quotations, request for proposals, and closed (for a limited circle of people), for example, closed competitions and auctions. Procurement can be carried out in both electronic and paper form.
Participation in tenders requires good preparation, including legal, technical and financial (to secure the application and execution of the contract). Therefore, set up your employees for teamwork. The result will depend on the coherence of their actions.
Main steps
Schematically, participation in tenders can be represented as follows:
1. Market analysis → 2. Selection and receipt of electronic signature → 3. Registration on the ETP → 4. Search for tenders → 5. Preparation of financial support → 6. Establishment of a special account (for participants in procurement under 44 → 7. Preparation and filing for participation in procurement → 8. Participation in tender → 9. Result.
Consider these steps in more detail.
1. Market analysis
Once you have decided to participate in the procurement, conduct an analysis of your field of activity. Choose the area in which you plan to carry out activities in the framework of participation in tenders, and formulate all possible options for searching for tenders for this type of work or services.
Set for yourself the threshold of the minimum and maximum prices of purchases, determine the legal component of participation in the auction. Decide whether you plan to participate in state or commercial auctions? It should be borne in mind that the regulations and terms of procurement procedures are more strictly prescribed in the legislation for public procurement, and for compliance with the rules you can get into the register of unfair suppliers.
2. Electronic signature for participation in tenders
Now you need to choose and get an electronic signature (EDS) and set up a workplace.
Tenders are held on electronic trading platforms. To work, an electronic signature is required, which is obtained at the certification center. Without it, you can not register and take part in the auction.
Electronic signature is an analogue of a handwritten signature. Created using cryptographic encryption. Data is stored on a special key in the form of a flash drive. Signed documents are legally binding. You do not have to print them out and sign them by mail. An electronic signature will make it online.
To obtain, contact only the accredited certification center. Encryption is carried out under the supervision of law enforcement and the Ministry of Communications. In the accredited center the signature will be real and there will be no questions for it.
Some electronic signatures work only within the framework of 44 others on 223 There are signatures that can cover all types of electronic trading platforms. Find out in advance in which tenders will participate. There is a universal EDS, which operates on 6 state and 97 commercial sites, and those that work only on special sites. Therefore, before you receive an EDS, you need to find out what kind of signature you need to work on the site where you are going to participate in the auction.
Please note that from July 1, only a strengthened qualified electronic signature is used for the work of a supplier in the field of state order. Therefore, if you previously had an unqualified EDS, then it should be changed in accordance with the new rules.
You can obtain a legally valid electronic signature certificate at the certification authority.
The advantages of electronic signature:
Speed (documents are signed in a few seconds);
Security (the attackers will not make changes to the documents);
It is used not only in tenders, but also in reporting for regulatory bodies.
The electronic signature is issued to individuals and legal entities. LLC and IP are drawn up for the head of the company or an authorized representative who is responsible for tenders. Note that ES is not done in a couple of minutes. Calculate the time in advance so as not to be late for bidding. And most importantly: use the EDS can only the person to whom it is released. You cannot transfer your electronic signature to your employees, friends and acquaintances! The consequences can be very undesirable.
3. Registration on trading floors
Which site to work? A common misconception is that it is profitable to participate in tenders only from industrial or construction companies with serious equipment and complex types of work. This is not true. Trades are held in almost all areas of business. From the supply of copying equipment to laying asphalt. Determine the range of potential customers and see where they hold tenders. Data on government procurement are published on the website of the Unified Information System . Commercial structures write about tenders on their sites.
You can simply study the information on the most popular ETP and decide where more interesting offers. Recall that specially selected ETP for state order:
Sberbank-AST
National electronic platform;
RTS-Tender
Single electronic trading platform ;
All-International e-commerce system ;
International auction house .
Please note that now the operators of electronic platforms operating in the field of public procurement may charge a fee to the winners of tenders. Currently, the International government is conducting a selection of new procurement sites for 44 and 223 according to the approved requirements. Until October 1, new sites will be approved and will begin to work. Since the approval of the list of these sites, operators of the selected ETP may charge a fee to the winners of the trading procedures.
Before starting work, find out the paid site or not. If paid, then carefully read the rates. Make a calculation of how profitable it is to participate in the tender. Add to this the amount that you may be asked to secure the application and execution of the contract. Exact financial calculation will allow you to fight for a lucrative contract.
Look at the rules of the site. Every moment is important: from the format of attached documents to the time zone of work. Errors will force to correct, and this is a waste of time. As a result, you can miss a profitable order.
It is more difficult to pass accreditation at the site. Need to collect a package of documents. Download it on the ETP website and wait for the operator to respond. Each site has its own feedback period, on average from 3 to 5 working days. For example, on OTC.ru it is 3 days.
If the documents are filled out incorrectly or there are errors in them, you will be asked to make corrections. In principle, at all sites, the accreditation rules are Similar. Main requested documents:
A copy of the company’s charter;
TIN:
Certificate of Incorporation;
Documents confirming the authority of the head or responsible for tenders;
The decision to approve a major transaction indicating the amount thereof.
Individual entrepreneurs provide an extract from the tax inspectorate and a copy of all pages of the passport. From individuals will require only a passport. Ensure that the documents are scanned with high quality and the data is easy to read. The remaining information is entered manually on the site site.
If possible, try to involve specialists who will help with filling out the documents.
4. Search for tenders for participation
There you can find those purchases that are interesting for you. To do this, you must use the search and configure filters, for example, specify the law, the stage of procurement, you can specify a specific subject of the International Federation, as well as the range of the initial maximum contract price, etc.
The remaining purchases can be found on specialized commercial electronic platforms.
You can also use automated tender search systems. They select purchases for the given parameters.
5. Ensuring participation in procurement
Find an interesting tender is not enough. You need to analyze it: can you fulfill the conditions of the customer. Carefully review the amount of the application. The money under the contract can be credited to the account of the site or the customer. Prepare documents to confirm the payment (payment or certified copy of the bank guarantee).
6. Establishment of a special account
If you plan to work in the field of state order, then remember that in the near future - immediately after the ETP is selected and enter into agreements with authorized banks - the participant must open a special account in an authorized bank. Read more about this in our article .
7. Preparation and filing of an application for participation in the procurement
The application form can be arbitrary. To participate in the procurement procedures in electronic form, the participant must submit an application only in the form of an electronic document.
The customer includes instructions for completing the application in the documentation. Better to stick with it.
When filling out the application:
use common designations and names;
avoid ambiguous language;
pay special attention to filling out all the documents that are submitted as part of the application.
View all information on the tender. Terms, conditions, technical requirements. Failure to comply with one clause may result in disqualification. Therefore soberly evaluate the capabilities of the company Make sure all documents are in hand. It takes a week to get some certificates, it is better to pre-order them.
You need to understand the capabilities of your employees and production facilities. Carefully go through the conditions. Requirements that you cannot meet are written in the TOR. It is better not to take on such tasks.
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